Essential Functions: JOB PURPOSEWorks with Director (Academic) to provide high level leadership and management of the Center. Directs the administration of fiscal, faculty, and academic affairs, personnel, research, physical plant management, and operations of the Center. Serve as chief administrative liaison to the Division of Research and the School of Medicine, as well as other internal and external constituents.ESSENTIAL FUNCTIONSDirect financial activities which include development of complex budget projections and plans, cost and statistical analyses and related reports, and oversight of expenditures to ensure compliance with WSU policies. Represent Center in budget meetings with School of Medicine and Division of Research. Plan, direct and maintain all budgets in accordance with allocation provisions, policy and regulations for all fund types; develop short and long range strategic plans. Maintain internal control systems to assure integrity of financial transactions, prevent errors, omissions and fraudulent activity. Direct, develop, and administer personnel operations. Responsible for performance management, recruiting, merit and salary planning, transaction management, employee relations, development, and reporting. Partner with Human Resources Client Services to optimize process flow and resolve other issues. Ensure transactions for all academic and non-academic personnel are performed in compliance with WSU policy and procedures. Possess signatory authority for the Center. Final approver for all administrative e-systems and processes. Represent Center/leadership team to other University personnel, students, vendors, external clients and outside professional organizations and groups. Participate on various committees and task forces; serve as a resource providing general information and problem resolution for operational activities.Attend and participate in monthly faculty meeting. Regularly meet with faculty to remedy issues related to all aspects of operations. Direct administration of the merit salary and promotion and tenure processes. Assist Director (Academic) with faculty recruiting activities; determine related financial commitments. Manage faculty start-up accounts; work with School of Medicine and University Budget Office for scheduled funding contributions. Provide support to new-hire faculty members to efficiently setup and establish laboratories.Direct administration of the graduate programs. Develop and implement graduate student recruitment activities, direct related financial activities of programs and seminar series. Work with Division Director for Education to determine rotations and laboratory placement of students. Develop, implement, and direct program delivery, coordinate technical and administrative aspects of programs/projects. Facilitate resolution of issues related to enrolled students. Direct the financial aspects of the grant award functions, both pre and post. Approve proposals and ensure budgets and effort are aligned with Center/School/Division objectives. Ensure principal investigators maintain approved budgets of active awards and prevent deficits. Direct formal reporting for grant and ICR balances, provide standardized reports to investigators on a scheduled basis. Direct processes that identify sources of funding, maintain grants database, and provide added value to proposals.Develop and direct programs for development/philanthropy and other types of outreach. Actively promote Center, including management of the website and newsletter, writing communications and other public relations.
Qualifications: Direct physical plant management. Review office and laboratory space assignments per Center policy. Identify and direct the removal of outdated equipment, clearing of laboratories no longer in use; oversee repairs and new installations, directs coordination with FP&M for large and small scale renovation projects. Negotiate service and maintenance contracts for scientific and office equipment.EDUCATIONBachelor's degree in business administration, public administration, or related field from an accredited college or university, or an equivalent combination of education and experience required. Master's degree preferred.EXPERIENCEMinimum of seven years of financial, budget, human resources, academic administration, and supervisory experience, preferably in higher education or a large/complex organization. KNOWLEDGE, SKILLS AND ABILITIESBUSINESS ACUMEN: Possess an understanding of administrative systems, preferably in a higher education environment. Demonstrates a high level of understanding of operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as non-profit, corporate or government. Demonstrates broad knowledge and perspective and is future oriented. ANALYTICAL SKILLS: Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information. Makes valid and reliable evaluation of information. Proposes and evaluates alternative solutions to achieve organizational goals. Capable of analyzing large volume of data and summarizing results. PROBLEM SOLVING SKILLS: Analyzes the impact of potential actions. Identifies and resolves problems in a timely manner. Anticipates the implications and consequences of situations and takes appropriate action to be prepared for possible contingencies. LEADERSHIP SKILLS: Provides leadership and training to responsible area(s) regarding financial, budgetary, human resources and administrative matters. Demonstrates strong leadership skills that can influence and motivate individuals and groups to achieve results. ORGANIZATIONAL AGILITY: Demonstrates the use of strategic and mission critical approaches in decision making. Knows how to get things done both through formal channels and the informal networks. Demonstrates the ability to work effectively to establish and accomplish the mission, strategic plans, goals and objectives of the unit. TEAMWORK AND RELATIONSHIPS: Ability to work through others and make appropriate interventions to ensure work flow is efficient and adequate resources are available. Encourages collaboration and seeks feedback. Demonstrates an ability to share organizational knowledge with peers to support their personal developments within the institutional framework. PLANNING/PROJECT MANAGEMENT: Ability to shift priorities and multi-task on various projects. Develops strategies to achieve organizational goals. Accurately scopes out length and difficulty of tasks and projects. Realistically estimates time and resource requirements on projects. SUPERVISORY SKILLS: Ability to delegate work, set clear direction and manage workflow. Skill and experience in mentoring and coaching of personnel. Ability to train, develop, assess, and offer feedback to staff members. Skilled in development of teamwork among staff members. ORGANIZATION SKILLS: Ability to prioritize and plan work activities; adapting to changing conditions. Strong organizational skills and ability to work within established deadline and under pressure.
Internal Number: 76_206404
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.