Oversee the academic policies, standards, and regulations of the College, ensuring that: curricular and college policies are implemented fairly and in a timely and consistent manner; graduation requirements are interpreted and applied correctly; and academic regulations are administered accurately and consistently. The Registrar is responsible for overseeing the records, standards and policies of the College providing leadership to plan, organize and manage the activities related to records and registration, including serving as the official keeper of the college’s academic records and interpreter of FERPA regulations. Ability to contribute to institutional level strategy discussions as part of the leadership team in the Enrollment Management Division.
Supervision: (20%) The Registrar hires, trains, and supervises the work of 6 full time employees. Provides overall leadership, organizational objectives and delegates responsibilities for the department. Each staff member has primary responsibility for one or more functions of the registrar's office with backup from others. The Registrar supervises and coordinates these efforts and supervises decision making and continual improvement of procedures. Registration: (20%) Setting up and coordinating registration activities for multiple semesters and parts of term. Creating and disseminating information concerning registration and grade entry to the campus community.
Scheduling: (20%) Creating the detailed semester academic calendars. Overseeing the master schedule development and creation of the semester final examination schedule
Catalogs and Curriculum: (10%) Overseeing the editing and completion of the College Catalogs. Monitoring implementation of the curriculum and college policies. Providing information to department chairs regarding curricular changes. Supervising the awarding of transfer credit and transfer policies.
Records: (10%) Responsible for collecting, recording, maintaining and reporting of student records within FERPA guidelines. Research, analysis and resolution of disputes related to records and registration. Interpreting college policies to faculty, staff and students. Supervising the generation and processing of student transcript requests. Supervising the development and implementation of the u.Achive and u.Direct
Technology: (5%) Providing leadership and developing appropriate recommendations for the implementation of related technology applications in support of enhanced registration & records services. Collaborating with administrators, deans, faculty, and OIT to facilitate and improve web-based services to students. Collaborating with OIT on upgrades to the Banner Student Information system.
Serving on college committees: Undergraduate and Graduate Academic Standing Committees, Graduate Program Council, Banner Change Control Board, Curriculum and Instruction, Banner Student Work Team and Undergraduate Academic Standing . (5%)
Forms and Documents: (5%) Updating, reviewing and maintaining forms and documents.
Training: (5%) Participating in the orientation of new faculty.
Other: Developing and monitoring office budget. Other duties as assigned.
Education / Experience:
Bachelor's degree required. Graduate degree preferred. Proven record of successful supervisory experience in a people-oriented environment. 5-7 years of experience as a Registrar or Associate Registrar including at least 5 years of direct college records experience. Demonstrated understanding of the application of technology to deliver records and registration services. Experience with Ellucian Banner, College Source u.Achieve suite, and 25 Live preferred. A proven record of working successfully with diverse populations.
Competencies / Skills:
Five to seven years of experience with an integrated student records software system. Ellucian Banner preferred. Familiarity with the regulations of New York State Education department is preferred. A positive attitude and ability to plan and adapt to change. Ability to collaborate effectively with college schools and departments. Strong interpersonal, oral and written communication skills.
Supervision of Employees:
The Registrar supervises a staff of six full-time employees.
Physical and Mental Demands:
Able to move around campus and lift up to 25 pounds. Periods of extended computer usage. Adaptable. Able to maintain professional demeanor in difficult situations.
35 hours per week
It is the policy of St. John Fisher College to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.
The College does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
Internal Number: 1703
About St. John Fisher College
St. John Fisher College is an independent, liberal arts institution in the Catholic tradition of American higher education. The College emphasizes liberal learning for students in traditional academic disciplines, as well as for those in more directly career-oriented fields. We are committed to enriching the work, teaching and life experiences for all faculty and staff, in support of the College’s mission. Human Resources is dedicated to providing high quality service with a true sense of personal value for all faculty, staff and their families and consistently meeting or exceeding expectations in all human capital disciplines. Mission: St. John Fisher College is a collaborative community dedicated to teaching, learning, and scholarship in a student-centered educational environment. The College is guided by its liberal arts tradition and its Catholic heritage, as expressed in the motto of its founders, the Basilian Fathers: “teach me goodness, discipline, and knowledge.” Fisher engages individuals in lives of intellectual inquiry, professional integrity, and civic responsibility, where diversity and service to others are valued and practiced.