Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Neurology. The position is located at 4488 Forest Park. This position is for the Medical School Campus.
Position serves as senior administrator for research training programs in dementia through the Knight Alzheimer Disease Research Center (ADRC).� These programs include the NIH-supported Knight ADRC T32 training grant and will include the Knight ADRC Research Education Component (REC), when funded.�� The Administrator assists the program directors (Dr. Snider for the ADRC T32, Drs. Snider and Stark for the REC, and Dr. Krista Moulder, executive director of the Knight ADRC) in program development and administration, including insuring compliance with NIH reporting and regulations and Washington University requirements for research training.� The position may assist other Knight ADRC Cores with administrative tasks.
PRIMARY DUTIES AND RESPONSIBILITIES:
Coordinates activities of the Knight ADRC T32 and REC, including assisting in selection and enrolling trainees, scheduling training activities, maintaining information for required reporting to NIH and other funding entities, assisting with grant and progress report preparation, and overseeing T32 and REC finances.
Manage and coordinate training activities, including lectures and other events, travel for trainees and reporting of trainee activities.
Organize and manage the Knight ADRC weekly CME-accredited seminar.� This requires remaining current on new areas of academic interest for Washington University and other area researchers, using independent judgment in selecting� speakers for relevance to the seminar, inviting them to speak, and liaising with them about CME related content.� This also requires maintaining all paperwork for CME accreditation of the seminar.
Assist with preparation of grants and progress reports for the ADRC T32 and REC. Assist with preparation of presentations on the ADRC T32 and REC.
Supervise and track current and former trainees as required for reporting.
Administrative support to the Program Directors, including scheduling meetings, preparation of agendas, and maintaining meeting minutes.�
Provide oversight of budgets and procurement and maintenance of financial data for the training program funds and process financial transactions related to daily activities including check requests, and travel reports.
Manage the Website and other public-facing media for the Knight ADRC T32 and REC.
Establish relationships with key individuals to facilitate conferences, events, and meeting planning and execution including tasks such as room scheduling, catering, and facility set-up.� Assist with conference and large event planning including communications, facility arrangements, catering, materials, travel, registration, coordination day of event, evaluations and any follow-up necessary.
Assist leadership of other neurology training grants (e.g. R25) with reports needed for grant submission and renewal.
Assist with research projects, including review of records and data, and data entry. This may include populating/creating text reports from data in addition to data entry.
Equivalent of Associate’s degree with 2-4 years experience in administrative support.
Experience in university/medical environment preferred.
Outstanding interpersonal communication skills and organizational skills are essential.
Show initiative, enthusiasm, and good judgment, perform administrative duties, be highly organized, and able to keep information confidential.
Provide guidance and information to trainees and support staff within the department and other ancillary departments.
Excellent word processing, spreadsheet, and essential database skills are required.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.