STATUS: Full time DEPARTMENT: Office for Institutional Equity & Inclusion REPORTS TO: Chief Diversity Officer and Assistant Dean Institutional Equity & Inclusion FLSA STATUS: Non-Exempt Salary
Hours: Departmental Business hours 8:30am-4:30pm
The Institutional Equity & Inclusion Outreach Manager helps run the department effectively and efficiently. This position will lead alignment of recruitment, retention, and outreach strategies of students from diverse backgrounds to support the College's core institutional values of Diversity, Equity, and Inclusion. This position will provide administrative support to the Office for Institutional Equity & Inclusion. This position may be assigned special projects as required.
Support alignment and outreach strategies with Precollege and Continuing Studies (PCCS) and Community Arts Partnership (CAP) programming.
Acts as liaison between CCS and Detroit area schools (including UPAD and DSA)
Supervises a mentor program for bridge program students and their families.
Assists students (Dual Enrollment, Precollege, UG) with soft skills needed to succeed with college level courses.
Establish and maintain diversity initiatives data tracking mechanisms for internal and external usages.
Lead connections and sharing of various programming stories between CAP, PCCS, and Bridge with potential students, parents, teachers, and social media platforms.
Support alignment effort with Career Development toward the development of customized career paths for diverse students.
Manage outreach and alignment activities for the Office of Institutional Equity and Inclusion Program with CAP, Design Core, Sponsored Projects, Experiential Learning, KAID, Admissions, and other DEI-focused programming.
Assist with data analysis, research, and writing of reports and proposals.
Ensure effective daily operations of the OIEI programming; troubleshoot and problem-solve.
Facilitate CCS Diversity Blog Series to ensure timely release (work with volunteers and marketing)
PROGRAM AND EVENT SUPPORT:
Work with campus partners to ensure success in all aspects of DEI programs and events. Events include those initiated and/or sponsored by the DEI office, events that include the Assistant Dean and are sponsored by other departments, etc.
Manage the planning and support for programs and events (meetings, campus workshops, receptions, etc.) including scheduling, making travel arrangements, making room reservations, ordering food and drink, setting up meeting spaces, and other details as needed.
Ensure high-quality event logistics; coordinate and/or produce pre-and-post event materials such as invitations, event collateral, nametags, giveaways, and personalized follow up.
Work to build and maintain a successful, responsive DEI program. Ensure protocol and guidelines for events are followed, and that briefing materials are complete and standardized. Work collaboratively and proactively to review and maintain the protocols periodically/as needed.
Receive, screen, and distribute correspondence, in email or in written form.
Direct concerns to the appropriate staff member for quick resolution and action within the Academic Affairs department.
Complete a variety of administrative tasks for the Assistant Dean, including but not limited to managing an active calendar of appointments. Help plan, coordinate, and ensure the Assistant Dean’s schedule is followed and respected.
Prepare or collect meeting materials, including agendas, minutes, and appendices or handouts. Identify documents that are incomplete, inaccurate, or lacking proper input and seek necessary revisions before advancing to the necessary materials/assets.
Arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings.
Assist the Assistant Dean and Academic Affairs department with preparing materials for internal and external communications and remarks, including comparative and archival research. Take initiative in drafting communications and other meeting materials for the Assistant Dean ’s & President’s signature as needed.
Perform general office tasks such as copying, filing, and other clerical work.
Maintain organization and cleanliness of physical spaces and office equipment. Create and submit facilities management work orders as needed. Order office supplies.
Process expenses and reimbursements.
Assist with monthly budget projection and reconciliation.
Ensure compliance with CCS financial policies and procedures.
Support and anticipate needs related to special projects and initiatives in the DEI office. Complete other special projects as assigned.
Meticulously update and maintain electronic files and resources.
Any other duties as assigned.
Bachelor’s degree is preferred
DEI experience is preferred
Ability to work effectively with a diverse population of customers required
Outstanding interpersonal and customer relations skills
Professional writing skills
Present a welcoming and pleasant demeanor at all times
Must have strong organizational skills, demonstrated ability to handle multiple tasks simultaneously, work independently, and the ability to meet deadlines for time sensitive assignments
Must be able to maintain the highest level of confidentiality; ability to handle sensitive material concerning the organization
Ability to work in a team based work environment with frequent interruptions and changing priorities
Demonstrate proficiency with MS Office, including Word, Excel, Access, Publisher, and PowerPoint required. Social media skills are desired and the ability to stay current. Knowledge of Colleague software is highly desired.
About College for Creative Studies
College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors: Advertising Copywriting, Advertising Design, Crafts, Entertainment Arts, Art Education, Fashion Accessories Design, Fine Arts, Graphic Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master of Fine Arts in four majors: Color and Materials Design, Interaction Design, Integrated Design, and Transportation Design.