Academic/Faculty Affairs, Administrative/Support, Other Staff/Administrative, Staff/Administrative
The Administrative Assistant to the Dean of Business, Technology and Workforce Training provides support, oversight and conducts general problem solving for day-to-day operations of the Dean’s office. This includes support in the areas of special projects, recruitment and informational events, corresponding with students and faculty, and supervising potential office work study positions. This position also provides record keeping and clerical support to the Dean of Arts and Sciences as well as other personnel within academic affairs.
This position requires a diligent, dependable, detail-oriented person knowledgeable of all office functions, including Microsoft Office and Adobe programs, as well as strong critical thinking skills.
Provide administrative support to the Dean and coordinate office activities.
Maintain processes and procedures for distribution of and collection of K-12 Articulation Agreements
Plan, prepare and monitor communication between Articulation Agreement partners and students to support timely transcribing of articulated credits
Assist with office support and administrative tasks to support Workforce Training
Monitor course enrollments for successful registration and course offerings. Responsible for retrieving reports, analyzing data, and monitoring course enrollment to assist Deans with decision making
Responsible for scheduling departmental onboarding/orientation for new hires, i.e. schedule appointments with division chair/faculty/Lead/Dean to ensure completed checklists are returned to human resources.
Plan and manage Business/Technology program events.
Other duties as outlined in the position description
• Associate’s Degree • 3 years of experience as an administrative assistant • Demonstrated knowledge and experience with Microsoft Office and Adobe products such as Outlook, Word, PowerPoint, Excel, and Acrobat • Proficient technology skills with various computer software applications and database management. and willingness to learn new computer systems • The ability to exercise decision-making skills on an independent basis and accept responsibility for those decisions • Exceptional prioritization and time management skills • Demonstrated experience of coordinating and implementing projects • The ability to work in a fast-paced environment. Some pressure may be expected on the job to meet various job deadlines • Initiative, good judgment, a high degree of responsibility, with the ability to handle information of a confidential nature • Strong self-motivation skills for independently establishing effective working relationships with faculty, and staff at all levels of the organization and demonstrated ability to work as a member of a team • Ability to represent Bay College well with outside organizations and educational partners • Excellent written and oral communication skills • Excellent interpersonal skills, especially with diverse groups • Ability to type at a minimum of 50 wpm
Internal Number: S009P
About Bay College
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