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Overview

Reporting to the co-Lead of PopHIVE (Professor Dan Weinberger), the Program Administrator will play a key role in the continued development of the PopHIVE platform by providing program management of PopHIVE team members, students, and external collaborators and partners. The work is supported by multiple grants and is a fixed duration renewable role.

• Lead interactions between stakeholders, including student research assistants, leadership, and external partners. 

• Manage the preparation and submission of regulatory forms, progress reports, presentations, manuscripts and press releases.

• Coordinate the development of analytics plans and visualizations for posting on the project sub stack page.

• Ensure student teams are following good coding and data management practices.

• Assist with  development of datasets and outputs for sharing with external stakeholders and the public.

• Monitor regulatory requirements, grant reporting deadlines, and other research program related requirements for internal and external stakeholders.

• Identify new opportunities for research and collaboration with academic, community, and corporate partners domestically and internationally.

• Supervise a small team of student resources and provide necessary onboarding.

• Other duties as assigned.

Required Skills and Abilities

1. Excellent verbal and written communication skills.

2. Ability to work independently and as part of a diverse, international team.

3. Ability to manage multiple tasks and prioritize accordingly.

4. Excellent PowerPoint, Excel, Word and graphics skills, as well as familiarity with internet and social media platforms.

5. Demonstrated expertise using R statistical programming language.

Preferred Education and Experience

1. Master of Science.

2. Familiarity with general principles of epidemiology and infectious diseases through prior research and/or education.

3. Proven experience with analytical modeling and data visualization.

4. Proven experience working with public health partners including national and international organizations.

Principal Responsibilities

1. In support of the overall mission, plans, directs and oversees programmatic activities. 2. Develops, implements, and maintains operational policies and procedures. 3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program. 4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. 6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program. 7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops and manages the program's operating budget. 9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 10. May perform other duties as assigned. Required Education and Experience Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Job Posting Date

05/07/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Associate (22)

Salary Range

$61,500.00 - $91,875.00

Time Type

Full time

Duration Type

Staff Fixed Duration (Fixed Term)

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

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