• Serves as a resource for incoming and current students, adjunct faculty, and visitors via phone, office traffic, and email to answer questions; triages problems and refers to the deans or chairs as appropriate.
• Assists with the schools’ events as needed, such as the Cougar Science Camp, Halloween in the Science Lab, and recruiting events.
• Assists the deans and chairs as needed with creating and modifying their course schedules, suggesting classroom assignments, monitoring the enrollment numbers in sections, identifying trends, and suggesting changes for increased efficiency.
• Assists the deans and chairs with the monitoring of regular faculty and adjunct loads; contacts adjuncts to confirm availability. 
• Supports the schools’ financial viability by monitoring budgetary expenses as requested and keeping the deans and chairs informed of budgetary concerns.
• Maintains an up-to-date master textbook list and alerts administrators and faculty of necessary changes; assists with getting copies and e-copies of textbooks for faculty as needed, and with uploading textbook selections to the textbook vendor software.
• Maintains an up-to-date master textbook list, submits book adoptions for courses, and alerts faculty to necessary changes. 
• Assists the deans and chairs with putting Assessment and IEP reports into WEAVE software, and other reporting as needed.
• Facilitates the evaluation and approval of various student petitions (attendance, independent studies, tutorials, etc.); creates the appropriate contracts once full approval is granted.
• Supports school and department meetings as requested, including scheduling, room reservations, materials, equipment, and recording minutes. 
• Utilizes university software/forms to generate a variety of contract requests, purchasing requests, and expense reimbursements related to the two schools.  
• Ensures all syllabi have been submitted electronically to Academic Affairs.
• Maintains general announcements and communications with the constituents of the schools in a variety of ways (face-to-face, email, electronic signage, social media, flyers, pamphlets, etc.), as directed by the deans.
• Serves as the initial point of contact for problems related to classroom needs and supplies and lab equipment and supplies in Whiteman-Gibbs and the Engineering Lab.
• Responsible for general office duties including but not limited to maintaining office supplies and ensuring a welcoming and professional office space.
• Attend and assist with graduation events as needed.
• Other duties as assigned by the dean.

QUALIFICATIONS
Bachelor’s degree preferred; Associate’s degree/60+ college hours with significant administrative experience considered.  Experience working in an educational or customer service environment is preferred, with experience in science/technology labs especially helpful. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Good organizational, interpersonal, communication, writing skills and the ability to work with faculty and students in a collegial and professional manner are necessary. Experience with Excel spreadsheets and MS Word is required. The ability to prioritize and complete multiple tasks is essential as is having excellent attention to detail. Having a working knowledge of the university or academic processes, including traditional and nontraditional/graduate programs is helpful. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual will exhibit a life and service that is in full accord with the Spring Arbor University Concept, SAU’s Statement of Faith, and the Community Covenant.

Experience working in multicultural academic environments preferred and individuals from diverse populations are encouraged to apply.