Position Summary:

• Provides high-level secretarial services to the Chief Operating Officer and the Principal Management Assistant (PMS)
  • Composes and produces a wide variety of correspondence for signature, often of a confidential nature.  
  • Creates tables, charts and graphs as required.\
  • Coordinates all assigned reports and unit level submissions of budgets and other projects that need to be consolidated for division level submission.

• Oversees or makes detailed travel arrangements for supervisors and other department
  personnel, compiling documents for travel -related meetings.
  • Submits expense reports for reimbursement.  
  • Prepares mileage and travel reimbursement submissions.  
  • Orders all supplies and equipment, tracks all expenses and notifies supervisors of any
    potential shortfalls
• Receives and assists callers and visitors. Greets all callers in a prompt and courteous manner.
  Screens telephone calls for the Central Office and accurately tracks and routes messages.
  • Provides strong customer service to all entities that interface with UCHC Central Office
    including direct reports to supervisors, Rutgers departments, DOC, and internal and external customers.
• Creates and maintains databases and spreadsheets
• Completes appropriate internal paperwork (paper or electronic) required by Unit, UCHC and the University. 
  • Screens, organizes and routes general and mail. 
  • Reviews paperwork requiring supervisors' signatures to check for errors or missing information and tracks paperwork in database
    
    

City: Trenton

State: NJ

Special Conditions:

Posting Number: 26ST0655

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

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